Professional Diploma of Virtual Executive Assistant

Professional Diploma of Virtual Executive Assistant by MTF Institute

Created by: MTF Institute of Management, Technology and Finance
Institute of Management, Technology and Finance

What Will I Learn?

• Introduction to role
• Career
• Job Search
• Functionality
• Virtual Assistance
• Generative AI GPT usage
• Frames of Work

Requirements

• For a better learning experience, we suggest you to use a laptop / mobile phone / pen and paper for taking notes, highlighting important points, and making summaries to reinforce your learning.

Target audience

• No special requirements. A course for anyone who wants to build career in executive assistance and office management
• The Role of a Virtual Executive Assistant A Virtual Executive Assistant (VEA) acts as a remote, highly skilled administrative professional, providing support to executives, entrepreneurs, and high-level managers. Think of them as the traditional executive assistant, but one who works from anywhere in the world.
• Typical Functionality of a VEA Calendar Management: Scheduling meetings, organizing appointments, managing travel itineraries, and ensuring the executive's time is effectively used. Email Management: Filtering, prioritizing, and responding to emails, drafting correspondence, and managing the executive's inbox. Project Management: Tracking project deadlines, coordinating with team members, preparing reports, and aiding in overall project completion. Travel Arrangements: Booking flights, hotels, and transportation while considering budgets and the executive's preferences. Research: Conducting online research, compiling data, and preparing summaries or presentations to support decision-making. Customer Relationship Management (CRM): Updating client information, managing contact lists, and assisting with sales or client-related follow-ups. Additional Task Support: This can include event planning, social media management, data entry, and more, depending on the VEA's skillset and the executive's needs.
• Learning, Development, and Building a Career as a VEA Continuous development is key for VEAs. Here's how to enhance your skills and build a successful career: Essential Skills Development: Focus on excellent communication (written and verbal), organizational skills, project management, problem-solving, and time management. Software Proficiency: Become well-versed in productivity suites (Microsoft Office/Google Suite), email clients, communication platforms (Slack, Zoom, etc.), and project management tools (Trello, Asana, etc.). Specialization: Develop expertise in specific areas like bookkeeping, social media management, or a particular industry. This will make you more valuable. Networking: Connect with other VEAs, join online communities, and attend relevant conferences to broaden your professional network. Mentorship: Seek guidance from experienced VEAs or consider formal training programs to accelerate your development.
• Benefits of Fully Remote Work as a VEA Flexibility: You set your own hours (with consideration for the executive's needs) and create a work-life balance that suits you. Location Independence: Work from anywhere in the world, allowing for freedom to travel or choose a living situation that fits your preferences. Cost Savings: Reduce commuting costs and gain the ability to live in areas with a lower cost of living. Increased Productivity: Many individuals find a greater level of focus and productivity working from home. Entrepreneurial Opportunities: Experienced VEAs often start their own businesses offering VEA services, providing greater earning potential and control.